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Who this is for

Workday Recruiting admins who need job-level custom fields in Tenzo from a Workday Custom Report as JSON. Skip this if jobs already show the right fields without a report.

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What you are setting up

  1. A Custom Report (jobs / requisitions, JSON-capable).
  2. A user who can run it with HTTP Basic auth.
  3. That report URL, username, and password in Tenzo (ATS integration dynamic settings).
Until configured, Tenzo behaves as before; no extra fields are merged from this report.

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Before you start

  • Workday access to create/edit Custom Reports and the fields you need.
  • An account allowed to run the report with basic auth (integration / ISU user).
  • Tenzo org admin access to edit the Workday integration.

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Part 1 — Workday: build the report

Menus vary by tenant; match names to your environment.
Workday Create Custom Report screen with report name Tenzo Job Requisition Custom Fields, Report Type Advanced, and Data Source Job Requisitions - Indexed

Create Custom Report — example report name, Advanced type, and Job Requisitions - Indexed data source

Create Custom Report may show Enable As Web Service off at first. Turn it on on the report Advanced tab (below). The integration user may need Share to run the report.
  1. Open Create Custom Report. Set a clear Report name (e.g. Tenzo Job Requisition Custom Fields).
  2. Report type: Advanced unless your partner says otherwise.
  3. Data source: Job Requisitions - Indexed (recommended; enable Optimized for performance). For other sources, you can uncheck Optimized for performance to see more options (per Workday’s note).
  4. In Columns, add:
    • The job / requisition id Tenzo already uses (e.g. R-00433 or your integration’s reference).
    • Each custom field that should appear on the job in Tenzo.

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XML alias and Web Service alias

JSON keys (and Tenzo Job ID key / mapping) follow the column’s web service exposure. Column Heading Override XML Alias must exactly match Custom Field Web Service Alias (case-sensitive).
  1. On the custom field definition, note Custom Field Web Service Alias (example: tenzo_job_link).
  2. In the report Columns row for that field, set Column Heading Override XML Alias to the same string.
If they differ, keys won’t match what Tenzo expects.
Workday View Custom Report Columns tab with Tenzo Job Link field and Custom Field modal showing Custom Field Web Service Alias tenzo_job_link matching the column XML alias

View Custom Report → Columns: Column Heading Override XML Alias matches Custom Field Web Service Alias (example: tenzo_job_link)

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Advanced: Web Services for Tenzo

Open the Advanced tab. For an external JSON URL in Tenzo: Report performance: Keep Optimized for performance on for indexed sources like Job Requisitions - Indexed unless Workday says otherwise. If web service aliases don’t show or behave oddly, save, close, and re-open the report (Workday note).
Workday custom report Advanced tab showing Web Services Options with Enable As Web Service checked and Web Service API Version v46.0

Advanced tab — Web Services Options: Enable As Web Service enabled; API version and namespace (example)

  1. Run the report in Workday: one row per job, identifier column matches Tenzo.
  2. JSON URL (web service link, not the generic report screen):
  • View Custom Report → Related Actions (⋯) → Actions → Web Service → View URLs.
Workday View Custom Report with Actions menu open on Web Service and Custom Report flyout showing View URLs button

Related Actions → Web Service → View URLs

  • On View URLs Web Service, JSON row → right-click the blue link → Copy URL → paste in Tenzo as Workday Job Custom Field Report URL.
Workday View URLs Web Service page with JSON link context menu showing Copy URL

View URLs Web Service — JSON link → Copy URL

Use the full https:// URL including query params so Test connection gets JSON with Report_Entry. Treat the URL like a secret.

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Part 2 — Workday: integration user

  1. Use or create a user who can run this report.
  2. Confirm HTTP Basic is allowed for that endpoint (not SSO-only), like Postman would use.
If basic auth isn’t available for this URL, this setup won’t work until Workday exposes a compatible endpoint.

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Part 3 — Tenzo: connect the report

  1. Sign in as organization administrator.
  2. Admin → ATS Integrations → Workday → Configuration (or your tenant’s equivalent).
  3. In Custom Field Mapping / Custom fields, open Update custom report credentials (modal below).
Tenzo modal Workday custom report credentials with Report URL, Job ID key, Report username, Report password, Test connection and Save credentials

Admin → ATS Integrations → Workday: Workday custom report credentials modal

  1. Fill the modal:
    • Report URL — JSON URL from Workday. https:// only; no user/password in the URL. Max 4096 characters.
    • Job ID key — JSON property for the job id on each Report_Entry (often job_req_id). Must match Workday output exactly (case-sensitive).
    • Report username / Report password — Part 2 user. Password is write-only after save; use leave blank to keep existing password when only changing URL or key.
  2. Test connection — expects JSON with Report_Entry; with Job ID key, checks that at least one row has that property.
  3. Save credentials. Credential status may show Configured.

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Verify in Tenzo

Open a job that’s in the report; confirm custom values after sync/refresh. If empty, compare report JSON id to Tenzo’s job code/id for the same Job ID key.

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Common issues

Support: Tenzo software support (do not send passwords).