Calendar Integration

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Overview

Tenzo connects to Google or Microsoft calendars so Morgan can check recruiter availability and schedule follow-up interviews with candidates who pass the AI screen. Follow-up events can include Teams, Google Meet, or Zoom links and custom event bodies. Before recruiters can be assigned as follow-up interviewers, your organization admin must choose how calendars are connected.

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Choose a connection type

An admin selects the connection type under Admin > Office Integrations > Calendar Integration.

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Domain-wide calendar integration

Domain-wide integration is the default setup: one workspace administrator grants Tenzo access to the organization’s calendar directory. This allows global calendar access using a single connection managed in Admin Settings.

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Connect domain-wide calendars

After domain-wide integration is complete, recruiters in your connected domains appear when assigning follow-up users to jobs, and Morgan can read their availability for scheduling.

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Individual calendar integration

Individual integration lets each recruiter connect only their own work calendar. No workspace-wide calendar admin consent is required for the whole directory. Each user signs in with OAuth, similar to individual email inbox access.

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Set up individual mode (admin)

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Connect a calendar (each recruiter)

Each recruiter who may be assigned follow-up interviews should connect their calendar: To disconnect, return to User Settings → Calendar and use Disconnect for the connected provider.

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Enabling automatic follow-up interviews

Turn on Schedule Follow-Up Interviews for any job in the Outro and Scheduling step of the job configure page. When Schedule Follow-Up Interviews is enabled, candidates who score at or above the passing threshold receive proposed times from the assigned recruiter’s calendar; Morgan then books the follow-up interview. You can customize per job:

• Total number of follow-up interviews scheduled per job (after the limit, Morgan ends interviews by saying she will be in touch)
• Passing score threshold
• Video meeting link (Teams, Google Meet, or Zoom) or onsite location
• Meeting duration and event description

Default values can be set at the organization level under Admin > Interview Settings > Schedule Follow-Up.

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How calendar round-robin works

When multiple follow-up users are assigned to a job, the system chooses who receives each new interview using round-robin logic to balance load.

1. Availability — Only users who are free at the candidate’s requested time (according to their connected calendar) are considered. Users with a conflict at that time are skipped.
2. Weekly balance — Among available users, the system counts how many follow-up interviews each person already has this week for that job (Sunday 00:00 UTC through Saturday 23:59 UTC).
3. Selection — The user with the lowest weekly count is chosen. Ties are broken at random.
4. Rescheduling — If a candidate reschedules an existing follow-up, the same interviewer is kept; round-robin applies only to new assignments.

In individual mode, only recruiters who have connected a calendar in User Settings participate in availability checks and round-robin.

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Automating follow-up recruiters from ATS

If a job was synced from an ATS and Schedule Follow-Up is enabled in organization default settings, a recruiter from the ATS hiring team may be assigned automatically as the follow-up user. If no specific calendar user is set in the Rules Engine, a recruiter is chosen from the linked ATS position. In individual mode, that user must also have connected their calendar in User Settings to be used for scheduling.